Employee Management Software

3 Benefits of Integrating Payroll Software and Time Attendance System

In terms of employee management, the two most important points that matter are regularity and punctuality. If the HR manager in regular and punctual in staff management, the staff too would be regular and punctual. These two attributes can be easily developed in the staff with the help of time attendance systems.

These systems have actually evolved to become the lifeline of a number of businesses and in fact, when integrated with payroll software, they can be much more beneficial.

The benefits that businesses get from this integration have been discussed here in this post.

Accurate Payroll Processing:

One of the top reasons why businesses should integrate time and attendance software with the payroll software is that with it, data would be gathered as well as processed in real time.
Upon processing, the time attendance system sends the same data to the payroll software that is used there for wage calculation.
This means there would be no manual intervention and because of this, the results will be more efficient, accurate and time-saving.

Centralized Attendance Data:

With this integration of two different softwares, businesses can get centralised attendance data right in the payroll software as well.
This way, the Herculean task of payroll processing of the employees working remotely becomes very easy and quick to complete with no chances of inaccuracies.
In one line, this can be said that this integration saves a lot of time and not to mention, removes the possibilities of any slip-up or miscalculation.

Save Paper With No Paperwork:

This integration also eliminates the need of using paper because there would be no paperwork at all to engage in.
All the data would be collected electronically, stored in servers, processed electronically and then, results too can be fetched electronically.
This whole process eradicated the chances of any error caused by human intervention and at the same time, eliminates the need of any monotonous paperwork.

Tips and Tricks on Successful Usage of Two Way Radios

Talking on two way radios system is totally different from the way, we talk on our landline phones and smart phones.

People may ask as to what makes them different and the answer is that in these radios, there is simplex mode activated.

This means that when using, a person can either speak or hear and these two things cannot be done at the same time.

This is why the way we talk on them should be decided in such a way that the person on the other side gets a crystal clear voice and the communication stays effective.

Here in this blog post, we have covered some tips and etiquettes to follow while talking to long range two way radios.

Speak Clearly And Simply-

As mentioned above, you need to speak clearly and choose words that are common and thus, very easy to understand.
This will help a lot in making the communication easy on these units used fir communication, followed by speaking slowly and as clearly as possible.
Apart from this, experts recommend using the normal tone of voice and avoid shouting totally.

Identify Yourself And Your Intended Recipient –

This step becomes very important particular when you know that there is a group of users sharing the same waves on their respective long range two way radios.

It’s important to realise that people are busy in their work, so better only convey your message rather than trying to drag their attention towards yourself.

Wait For Confirmation-

In the beginning of the communication, it is very important to receive confirmation from the recipient before you could start conveying your message
Once the recipient confirms their presence, you are free to begin conveying your message using two way radios.

Some other useful tricks can make communication on two way radios really easy and comfortable like keeping the message short, not transmitting sensitive or private information, not interrupting and Listen for your call sign before responding.

EVERYTHING THAT YOU SHOULD KNOW ABOUT EMPLOYEE TRACKING SYSTEM

What is Employee Tracking System?

The term, employee tracking or employee monitoring refers to keeping track of the employees or monitoring their activities so that you could use their expertise and experience in the best possible manner.

This is generally done with the help of employee tracking system or software, but since people are getting more used to, to mobile, they are now doing the same with the help of employee GPS tracking apps.

It is said that by using employee monitoring tactics, organizations can very easily mitigate risks and become more profitable.

Data gathered with the help of these employee tracking systems can be assessed and used in policy-making and to gain a better insight into the business process and how to improve it.

Types of Employee Monitoring Systems-

Modern day businesses use different kinds of employee tracking systems to keep monitoring their employees and the good thing is that now this can be done remotely as well.

Know also : When Employees Can See the Benefit, They Want to Use Staff Tracking Software

For this, they can use the following employee monitoring systems.

Internet and Email-

Companies that monitor employee e-mail reduce the risk of litigation and other electronic disasters.

Computer Activities-

Some programs allow employers to monitor desktop application usage

Keylogging-

Keylogging, or keystroke logging process records the keys a user is typing on the keyboard in order

Telephone-

A company can take control of their quality assurance and confirm outstanding customer services

GPS Tracking-

With GPS Tracking, a company car can be monitored when it is in use

Advantages Of Employee Monitoring With The Help Of Employee Tracking Systems –

Enables Employers To Analyse Business Processes
Creates A More Engaged Team
Saves Money On Employee Retention
Provides Data Transparency
Protects Against Data Loss
Effective Management
Discover Unrealized Revenue From A Fully Engaged Team
Behaviour Analytics To Show You Who On The Team Is Disengaged Or Headed That Way
Financial Growth
Allow You To Make Better-Informed Business Decisions
Security And Safety
Provides Supervisors A Clear View Of What People Are Doing And When

INDUSTRIES THAT RELY THE MOST ON TWO WAY RADIO SYSTEMS

The popularity and usability of two way radios can be determined by the fact that several industries rely upon them and so much that they can imagine their existence without them.

This has become an essential product to be used in communication that enables smooth communication as well.

Industries working in different fields require them and here in this post, we will try and learn about how different industries feel their necessity and use them in day-to-day operations.

You may know also : Differences between Two-Way Radios and Walkie Talkie Systems

Construction Companies or Industries-

Workers in the construction companies can be benefited enormously because the staff members are always on a move and they may have to talk to co-workers at any point of time.
For example – while setting up the heavy machinery, the team members may not see each other, but by staying in touch with two way radios, they can enable successful setting-up.
With the help of these handsets, the safety and security at the project site can be guaranteed and this is why they are used by almost everyone present at the site.
Two way radios used in the construction business should therefore be:
- Durable
- Lightweight
- Inherently Safe
- Affordable
- Easy to Use

Plumbers and Contractors-

As far as the use by plumbers and contractors is concerned, they can be benefited enormously by long range two way radios.
In a majority of cases, they need these handsets for some same basic needs, such as coordinating employees and keeping workers safe in potentially hazardous surroundings.
In such situations, they need communication technology that is easy to use and capable of withstanding a reasonable amount of abuse.
Typically, plumbers and contractors need gear that has:
- An Intrinsically Safe Design
- Long Battery Life
- An Intrinsically Safe Design

Schools-

According to the vendors of two way radios, schools and other educational institutions need two way radios as well as long range two way radios.

The reason is that the teachers, administrators, maintenance staff and students are scattered throughout a building or spread out over a sprawling campus.
Two way radios can prove particularly useful at areas and events such as:
- Crosswalks
- Bus Loading Zone
- Fields And Playgrounds
- Field Trips
- Assemblies And Sporting Events

FEATURES THAT MAKE TIME AND ATTENDANCE SOFTWARE VITAL FOR BUSINESSES

Most of the businesses around the globe rely on the labourers and they have slowly become the backbone of several industries.

To manage them efficiently, it is very important that the HR manager takes the help of the technology and when we talk about technology, time attendance systems is the first name.

These systems can be beneficial for any business in a number of ways and one is that the company would see improved employee efficiency, accurate time and attendance tracking and better labour planning.

Other than these, a number of other benefits are there that we will discuss here in this post.

Avoid Overpaying and Underpaying –

An important benefit of time attendance systems or time and attendance software is that chances of overpaying and underpaying would get eradicated entirely.
These were the two most major issues that businesses were facing with manual time attendance or time and attendance entry, but the arrival of these solutions has made lives easier for office authorities.

Improve Employee Morale –

Another very crucial benefit of these time attendance solutions is that by using them in paying wages to the staff, you improve staff’s morale and they stay more motivated and dedicated towards the company.
With these solutions, one thing is clear that the majority of your employees will comply with their schedules and show up and leave when they’re supposed to.
In this regards, vendors say that these time and attendance software are immensely useful as far as providing accurate information about labour costs.
Not to mention that they will also render features that you need to ensure that you only pay for hours worked, while helping you identify potential problem employees.

Also Read : What Is Time Attendance System and Its Top Features?

Optimize Business Growth-

One more benefit that businesses can avail from these time attendance solutions is that you will be able to optimise your business’s growth.
Therefore, they should always invest in time attendance solutions that support predictive supply analytics, bottom-up demand planning, employee-level action-planning, summarization of gaps.

WHAT IS TIME ATTENDANCE SYSTEM AND ITS TOP FEATURES?

A time attendance system has numerous features that could help any business in staying right on the track.

The biggest thing is that this system will shed huge burdens off the shoulders of the HR and most importantly, they will not have to keep a track of the time of the staff members.

Let’s go through some amazing features of these time attendance systems.

Ability To Clock In And Out –

One of the top features of these time attendance systems is that they allow the employees to clock in and clock out.
This feature was not found in them till some years back, but modern-day systems offer this opportunity to the employees to clock in and clock out within the same system.
There are some systems that come with manual entry systems, which require employees to keep their own record of how many hours they worked.
They often face the issue of compliance and because of this; the automatic systems are a far better option.
These automatic and modern day time attendance systems tracks the precise minute employee’s clock in and clock out.

Editing Functionality –

Other than this, one more benefit of a system is that it manages “edits natively” and that the HR department can track edit patterns.
With the help of this time attendance system, employees could be promptly asked if they need to request an edit at the moment they clock in or out.
In the absence of this ability of time attendance systems, employees have to send an email to their manager – or even leave a note on his or her desk – to request an edit.

People May Know also – Different Types of Attendance Tracking System and Their Features

Location-based clock-in/clock-out –

One more very important benefit of these time attendance systems is that they entirely restrict the ability to clock-in exclusively to devices getting Wi-Fi from a certain IP address.
This generally means that employees can only clock in or out on their device while present at the office.

TOP EMPLOYEE TRACKING SOFTWARE BENEFITS AND QUALITIES

Different tools and software solutions have landed in the markets that help businesses in getting the best out of their staff members and ensuring that they are giving their 100 percent. One such solution is given the name of employee tracking software that could be helpful for businesses in a number of ways.

However, to make sure that it is generating anticipated results, you need to have an idea of how to find out employee tracking software online of the best quality.

Once you have managed to get the best software, you will get to enjoy some amazing benefits that we have discussed here in this post.

As of now, let us have a quick look at the types of employee tracking software and the work that they can help you in.

Employee Productivity Monitoring:

With the help of employee tracking software, it would become really easy for the staff to measure staff member’s productivity.
This software can help in analysing automatically generated in-depth reports of productive or unproductive websites and apps used by your employees.

You may see also: Details of the Best Employee Monitoring Software

Remote Employee Monitoring:

One of the most amazing employee tracking software benefits is that you can easily track your staff member’s performance and actually of those working remotely.
This feature is however, offered only in the fully-automated employee tracking software.

Identify Inefficient Employee Practices In Reports:

With employee tracking software, it becomes very easy for a business manager to discover unproductive habits of the staff that are straightaway impacting the growth of the business.
With this software, you will get a daily or weekly report about your most productive employees, as well as those who might need additional supervision.

At the same time, this also deserves a mention that with an employee tracking software, you will be able to manage remote teams with real-time screenshots and also track time and calculate costs with time sheets.

It will also help you get an idea of how much time your team is spending on a certain project.

BENEFITS OF USING TWO WAY RADIOS INSTEAD OF MOBILE PHONES

In many types of jobs or professions, using mobile phones for regular conversation becomes very important and these phones have several features that make them a popular choice. First up, they are smart, they are multi-functional, followed by the fact that they can help the user in a number of things, talking being the most basic one.

But at the same time, let’s not forget the fact that too much exposure towards mobile phones can cause different health related issues.

This is why, such businesses are promoting the use of two way radios and other than this, one more point associated with their usage is that there are some very unique benefits that are not seen in mobile phones.

Some of them have been discussed here in this post:

One of the biggest reasons why two way radios should be used is that they continue to render their services even during emergencies.

This is not seen with mobile phones because once their towers fail, the mobile phones would be nothing more than a useless handset.

This is where these two way radios become more advantageous and another thing is that once contacted, that user can be contacted instantly, without any pangs of dialling the number.

Lightweight Durability:

You will get several guides on the Internet on how to find two way radios and after reading the benefits of these radios, you will get to know that lightweight body and durability are two other very impressive features of this tool.

The fact is that these two way radios are designed to use in such conditions and therefore, manufacturers try and keep them as lightweight as possible.

This means that you will not have to arrange any extra protection, like a case or a cover while using these two way radios at the jobsite.

They are also designed with long battery life, with many models able to continue operating for 12-26 hours.

Cost-Effective:

One more feature is that they are very cost-effective as compared to mobile phones because there are no calling cost, no monthly fee or and service contract related to their usage.

This means that while using them, you will save a huge amount of money while using them.

FEATURES THAT COULD MAKE SECURITY MANAGEMENT SYSTEM SOFTWARE EVEN MORE EFFECTIVE

Security of any commercial facility can be made even more robust with the help of security management system software. However, to ensure that the software that you are using is performing in the best possible manner, it should have several features and out of them, some have been discussed here.

Cloud-Based:

According to the experts, cloud based security system management software can be even more robust when it is cloud-based, as in that case, visibility will stay constant all the time.
These cloud-based security management system software provides executives and facility management teams with remote access to their system.
Along with this, cloud-based information security management system software makes it very easy for the owner to manage user access and this is something very important for businesses.
Another benefit of cloud software is “automatic upkeep” for your system, as this will remove the responsibility and cost of implementing security updates.

Backup Processes:

The next very important feature that should be there in security management system software is the backup processes and experts assume it to be very important in the events of data being under threat or attack.
These back-up processes can be very useful in tackling ransonmware that can put critical equipment offline and impact the customer experience.
But with automatic backup processes, it would become very easy to maintain an effective organizational strategy that in turn, will ensure uptime and help you serve your customers better.

Disaster Recovery:

Other than those discussed above, one more interesting feature to include in security management system software is of the disaster recovery. It could be very helpful in data centre of equipment failure.
With this feature, one thing is possible that there will be sufficient capacity for rerouting traffic to your remaining sites, if there’s an interruption to your power supply.
Other than this, this disaster recovery feature will even solidify your data protection capabilities and guard against the worst-case scenario.

Lastly, one more feature that should not be forgotten at all is the encryption of the data and information that should be backed by leveraging SSL certificates from Network Solutions that provide strong SSL security.